As a service to our members, Handbell Musicians of America offers sponsorship and endorsement of events presented by members or member organizations.  Select from these quick-links to the find the information you need.

Definitions | Benefits | Before the Event |  After Approval | After the Event
Endorsed Forms | Criteria/Requirements | Youth Protection Policy

Sponsored & Endorsed Events Defined:

Sponsored Event – an event that is presented by an Area or sub-Area of Handbell Musicians of America.  The Area or sub-Area is financially responsible for the event and receives any financial benefit.  If the presenter is a sub-Area, it must be identified as an “official” sub-Area in the Area By-Laws, operate under the Federal ID Number of the Area,  and have representation on the full board of the Area.

Endorsed Event – an event that is presented by a member or member organization of Handbell Musicians of America.  The identified presenter MUST be the entity that is financially responsible for the event and receives any financial benefit. Any presenting organization must be a current member of Handbell Musicians of America (the membership must be in the name of the organization).  Those attending and Endorsed Event are encouraged to be members of Handbell Musicians of America.

Benefits of Sponsorship and/or Endorsement:

Click here for a complete list of Benefits and Conditions for Sponsorship and/or Endorsement

Here are some of the basic highlights.  Be sure to read the complete list at the link above before starting the application process.

Benefits for Sponsored Events:

  • General Liability Coverage
  • Property Coverage for Loaned or Borrowed Equipment used by the event presenter for the benefit of the event as a whole
  • Inclusion in the Handbell Musicians of America Event Calendars on our website and in each issue of Overtones
  • A web link from the event calendar listing to your website to provide more event details
  • Access to the Handbell Musicians of America  membership data to direct market your event to handbell enthusiasts
  • Opportunity to market your event via targeted e-mail messaging (limitations and conditions apply)
  • Payment of ASCAP licensing fees
  • Inclusion in our monthly Event Notes newsletter

Benefits for Endorsed Events:

  • Inclusion in the Handbell Musicians of America Event Calendars on our website and in each issue of Overtones
  • A web link from the event calendar listing to your website to provide more event details
  • Access to the Handbell Musicians of America  membership data to direct market your event to handbell enthusiasts
  • Payment of ASCAP licensing fees
  • Inclusion in our monthly Event Notes newsletter

Youth Protection Policy

Effective December 1, 2016, Handbell Musicians of America requires adherence to and implementation of our Youth Protection Policy for all Sponsored and Endorsed events involving youth under the age of 18.  Failure to implement this policy will negate inclusion of your sponsored event in our liabiility insurance coverage.

This policy was developed with the guidance of the Stewards of Children program which teaches adults how to prevent, recognize and react responsibly to child sexual abuse.  The goal of this policy is to create a safe and secure environment at our events for all who attend.

This policy should be shared with all faculty, clinicians. conductors, volunteers and board members involved with any event involving youth. Questions regarding the policy should be directed to the national executive director.

How to Apply to Have Your Event Sponsored or Endorsed by Handbell Musicians of America

 

BEFORE THE EVENT:

  • Complete the following:
  • Send these completed forms to the chairperson of your Area for approval (contact the Guild national office at 937-438-0085 if you need assistance identifying and contacting your Area’s Chair)
  • Your Area Chair will review your application, sign their approval, and send the application on to Vickie Iverson([email protected]) in the National Office for next steps.  If an Area Chair does not approve your application, they will contact you directly.
  • The Guild Executive Director will review your application and determine whether the event meets the criteria for sponsorship and endorsement.

 

AFTER APPROVAL:

  • Upon approval (or denial), your Area Chair and the primary event contact will be notified via e-mail by Vickie Iverson in the national office.
  • Once approved, your event will be added to the Event Calendar on www.handbellmusicians.org and included in the event listing in each subsequent issue of Overtones.
  • If requested, your member data will be forwarded as indicated on the Membership Data Request form (labels).

Be sure to include the following in all information distributed about the event, including event programs and other items distributed during the event:

This event is sponsored/endorsed by Handbell Musicians of America, dedicated to uniting people through the musical art of handbell and handchime ringing.
www.handbellmusicians.org.

  • SPONSORED EVENTS ONLY – If your event venue requires liability insurance, you MUST complete the Request for Certificate of Insurance and submit it to the national office as indicated on the form.  Please submit your request a minimum of 2 weeks prior to the date by which insurance documents are required by the event venue.  If there are unusual or extensive documentation requests, more time may be required to secure what is needed.

 

AFTER YOUR EVENT:

  • Complete the following and submit to Vickie Iverson in the Guild national office:
  • The Event Report must be submitted on the following schedule or the Guild will NOT pay your ASCAP Licensing Fees:
    • Event takes place between January 1 and March 31 – report is due by April 15
    • Event takes place between April 1 and June 30 – report is due by July 15
    • Event takes place between July 1 and September 30 – report is due by October 15
    • Event takes place between October 1 and December 31 – report is due by January 15
  • If you made any recordings of music performances at your event, complete the Mechanical Royalties Report and submit it, with payment, to the publishers whose music was recorded.

If your event was an Endorsed Event, complete the Endorsement Fee Report and send it with the appropriate endorsement fee  to your Area.

Forms Library

A complete list of all the forms with links you may need during the Sponsored and/or Endorsed Event process.

Sponsored Event Forms:

Endorsed Event Forms:

*These forms are required for all Sponsored and/or Endorsed events.